Privacy Policy — Osmond Transport App
Effective: · Last updated:
1. Introduction
Osmond Transport (“we”, “our”, “us”) operates the Osmond Transport App. This app is designed exclusively for employees of Osmond Transport and is not available for public use.
We are committed to protecting the privacy and security of our employees’ personal information in accordance with applicable data protection laws and the terms of employment.
2. Information We Collect
The app may collect and store the following types of information:
- Personal details (e.g., name, employee ID, contact details)
- Employment information (job role, work schedule, training records)
- Health & safety information (incident reports, certifications, risk assessments)
- Device and usage data (login times, app activity logs for security)
All data is collected solely for internal company use.
3. How We Use Your Information
- Support internal HR and operational processes
- Maintain health & safety compliance
- Communicate essential work-related information
- Fulfil legal or regulatory obligations
We do not sell, share, or disclose data to any external parties unless required by law.
4. Data Access & Management
Only authorised Osmond Transport HR staff and management have access to employee data collected via the app. Access is strictly controlled and monitored in line with company policy and employment contracts.
5. Data Retention
We retain employee data for as long as necessary to meet operational, legal, and health & safety requirements. When information is no longer needed, it will be securely deleted or anonymised in line with our retention policy.
6. Data Security
We apply appropriate technical and organisational measures to protect data against unauthorised access, loss, or misuse. Employees should keep login details secure and promptly report any suspected data incidents to HR.
7. Your Rights
Employees may request access, correction, or deletion of their personal data by contacting the HR department. Requests will be handled in accordance with applicable data protection laws (including the UK GDPR) and internal procedures.
8. Legal Basis
- Performance of the employment contract
- Compliance with legal obligations (including health & safety)
- Our legitimate interests in managing our workforce responsibly
Sensitive information (e.g., health & safety data) is processed with enhanced safeguards and on appropriate lawful bases.
9. Contact
Osmond Transport HR Department
Greenacres Farm, Old Hay,
Brenchley, Kent TN12 7DG, United Kingdom
Email: info@osmonds-transport.com
Tel: 01892 834193
10. Policy Updates
We may update this Privacy Policy from time to time. Significant changes will be communicated to employees through internal channels.